Qualities to Look for in an Administrative Assistant

As an employer, having an administrative assistant can be very important to your business needs. Not only will your administrative assistant keep your office functional on a day-to-day basis, but they will also help you stay focused on the bigger picture of achieving both your personal and work-related goals. Here are some qualities to look for in an administrative assistant.

Organization.

Above all, your administrative assistant needs to be organized. If they’re not, you’ll quickly find your work and personal life turning into chaos. One great way to tell whether or not someone is organized is to see how they organize their lives. If your potential assistant has a neatly organized paper planner, it’s a safe bet to say that they will do the same for your personal and work life.

Punctuality.

It’s important that your administrative assistant is punctual. When your assistant is punctual, they will make sure that you are on time to all of your meetings, tasks, and commitments. Punctuality equals reliability, and you want to make sure that your assistant is reliable so that you can always make sure that you are performing at your peak.

Friendliness.

It’s also important that the assistant you hire is friendly. More likely than not, your assistant is going to be interfacing with many of your customers, clients, and other colleagues on a regular basis. If they’re not friendly, you risk losing out on potential clients and deals. You will be able to discover this relatively easily in the interview.

If you want to hire an administrative assistant but don’t know where to start, contact Award Staffing. We will be able to match you up with an individual who is organized, punctual, and friendly. We will also be able to find you an assistant, no matter the length of the employment contract.

Be an Active Employer without Micro-Managing

When you’re an employer, it’s hard not to cross the line between being active and micro-managing. When you need something to get done, it’s often just easier to order your employees to do it; however, this is often not the most effective way to do so. Here’s how to be an active employer without micro-managing.

Suggest Rather than Order

One of the easiest ways to be an active employer, without micromanaging, is to suggest rather than order. Whenever you tell an employee what to do, they may feel like their creativity and energy are being stifled. By suggesting they do something instead of ordering them to do it, they will likely be that much more productive, creative, and happy.

Ask for Feedback.

If you want to be an active employer, ask for feedback from your employees – on a consistent basis. This will help you know what your employees are thinking and feeling and better understand their motivations. It will also help you to communicate with them effectively.

Involve Your Employees in Decisions.

Whenever you can, involve your employees in your decisions. Nothing makes people feel like they’re being micromanaged more than when they feel as though they have no say in anything. These decisions could be anything from when the company holiday party is to how you’re going to implement the new break policy at work. Whatever you decide, your new employees will feel like you’re listening to them and that they’re a part of the team.

If you’re dedicated to being an active employer instead of one who simply micromanages, and you’re in need of new employees, contact Award Staffing. We will be able to help you find employees who are receptive to your suggestions and guidance but are also able to work effectively on their own.

Building a Good Work-Life Balance

When you work a time-consuming job, it’s hard to find a good work-life balance. Often, employees find that they end up working more hours than normal or working off the clock to accomplish their tasks and goals. It’s important to have a good work-life balance, though, so you can be energized and renewed at work every day.

Set Clear Boundaries for Yourself. 

One of the easiest ways to ensure you have a work-life balance is to set clear boundaries for yourself. Depending on your job and the tasks you have to perform, there are a variety of ways you can do this. One good example is to turn off your cell phone or not answer e-mails when you’re not at work. While it can be hard to disengage initially, you’ll find that taking this initial step will help in setting up your work-life balance.

Exercise Regularly.

Work can be stressful, and it’s easy to spend extra time at your workplace to catch up or get more done. This can often be counter-productive; increasing your stress, which in turn, reduces your productivity. Physical exercise combats stress. Make a point to schedule regular workouts. Once you get into the swing of working out, you will be more motivated to go on a regular basis.

Prioritize Self Care.

One reason why people struggle with a  healthy work-life balance is that they don’t prioritize self-care. Self-care could include taking vacations, doing fun things on the weekend, or spending more time with family. When you start prioritizing self-care, you will develop a healthier work-life balance because you’ll have more of an incentive to do so.

If you are looking for a new job, which will allow you to prioritize a work-life balance more easily, contact Award Staffing. We will be able to help you find a job that is respectful of your time and outside commitments while still taking your skills and work experience into account.

Learning from Failure

Let’s face it: failure isn’t fun. But, it doesn’t always have to be a bad thing. In fact, you can usually find a couple of lessons within most “failure.” The key is to know what to look for and how to do it so you can avoid repeating the same mistakes.

Let Your Emotions Cool Down.

First of all, it’s important not to make any big decisions or alter any courses of action when your emotions are still hot. This means that if you’re sad, upset, or angry, you need to take a step back until you are in control of your emotions. Some good ways for you to be able to do this can be as simple as taking a walk, talking to a friend, getting some rest, or spending time with family.

Reflect on What You Would Do Differently.

Once you’ve sufficiently cooled down, take some time to reflect on what you would do different, if you were placed in that particular situation for a second time. Would you take a different approach? Would you do things slower or faster? Would you rely more or less on other people? Once you answer these questions, you will start to gain some clarity on how you can prevent your failure from happening again.

Make Amends.

One of the best ways to learn from failure is to make amends. When you make amends, you can let the people in your life know that you have done significant reflection on your failure and are committed to making sure it doesn’t happen again. This can also help you repair relationships, which means that other people in your life can help point out when you’re on the road to failure again.

If you know how to learn from failure and are looking for a new job, contact Award Staffing. We will be able to help you find a job that lets you build upon your experiences and life lessons you’ve learned along the way.